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The Arts Council of Ladysmith and District invites established and emerging artists living and working on Vancouver Island and the Gulf Islands to apply for participation in our biennial juried Fine Art Show.

Submission Guidelines


Submission Guidelines

The competition is open to all established and emerging artists living on Vancouver Island and the Gulf Islands. Artists across a large variety of disciplines are encouraged to apply.  


All entries should:


1.     Be the original creation of the artist submitting.

2.     Show a good understanding and mastery of the media and technique used.

3.     Show originality of meaning/content.

4.     Be of a high quality.

5.     Available for sale. 


Work must not have been accepted in any other juried shows online or otherwise.


Newer work is preferred.


Work derived from the work of another artist (including photographic art) is not permissible unless you are demonstrating a significant creative departure from the original and clearly indicating this in your artist statement, both how it is a departure and how it is derivative.


Artwork resulting from workshops or classroom instruction should not be submitted.


Individual work must have a minimum price of $200.


The artist must agree to pay the display fee and display any jury-accepted work submitted in the show. No work from the organizing committee will be accepted.



$4000 Worth of Prizes to be Won!

Awards of Excellence: 5 Awards of $500 each

Juror's choice: 3 Awards of $300 each

Honourable mention: 5 Awards of $100 each

​People's Choice Award: $100

How To Take Part - Submission Process

How to take part

Submissions Open  January 2, 2023 


You may submit a maximum of two works to the show.

2D work can be no larger than 36” x 36”.

3D work, please let us know if you plan to apply a work over 36"x36"x36" to make sure we can accommodate it. 

Submissions will be processed through our ArtCall System.


Fee Structure:

There is a non-refundable entry fee of $15 per work when you submit your form.

                        There is a $20 display fee for each accepted work.


Submission Information Required:

As well as your personal information such as your full name, email address and physical address, you will need:


  1. A short bio (max. 200 words)

  2. An artist statement (max. 200 words)

  3. A photograph of yourself for the webpage and catalogue

  4. Information on each work needed for your submission:

    • Title

    • Dimensions

    • Description  (story/technique)

    • Medium

    • Price

    • up  to 3 images of your work or 2 images and a MP4


            Photograph requirements:

                        Each photo should be a minimum of 960px to a max. of 1920px. Max file size is 10mb.   

                        Photos should be saved as a .JPG or .PNG

                        You may upload a mp4 video of your work. 



            You will upload your photographs following a prompt on the online submission form.


            Need help taking a photograph?
                       Watch this video for help : Photographing your art.

            If you require a photographer to take a picture of your artwork:

                        call 1-250-924-0901

                        or email:  and talk to Allen


Cultural Appropriation
Cultural Appropriation

The ACLD respects the cultural rights of all Indigenous Peoples and will not accept artwork for exhibition that may be viewed as cultural appropriation. Please ensure your work is culturally sensitive and appropriate in its content. If you have used any indigenous motifs/designs or cultural symbolism in your work, and you are not a member of the culture from which your work’s inspiration is drawn, you must provide written authorization from a cultural representative.

Copyright & Liability
Copyright & Liability

Artists must submit their own original work. You are not allowed to use the work of another artist in part or as a whole. If the work is based on a photograph not taken by you, you must have permission from the photographer. As the photograph is also an artwork you must demonstrate a significant creative departure from the original and clearly indicate that this is the case. 

Artists should familiarize themselves with copyright laws and ensure that their work does not infringe on any copyright. If you are unsure, please email our Curator at

By Submitting to the 2023 Fine Art Show the artist absolve the Arts council of Ladysmith and District of any legal responsibility resulting from copyright infringement.

Artists exhibiting their work at the ACLD gallery do so at their own risk. While the ACLD does use a building security system, works are not insured under the ACLD. It is strongly advised that artists carry their own insurance. 19. The ACLD gallery makes every effort to ensure that theft and damages do not occur. However, should any loss or damage occur, the artist/artisan understands and accepts the full risk of loss or damage to articles placed on consignment. Damaged items will be returned to the artisan. The Arts Council accepts no responsibility for loss or damage for any art works.



Sales and shipping will be dealt with through the ACLD office.

Commission for art pieces sold will be charged to the artist at 30% of the sales price. Sales will be paid to the artist, preferably by e-transfer, or by cheque.

The Arts Council of Ladysmith and District is required by the Government to issue T4A slips for all sales payouts to artists if the yearly total is $500 or greater. Social Insurance Numbers must be provided by artists if a T4A is required.

Jury Criteria

Jury Criteria

During jurying, each submitted artwork will receive up to 4 points for each category.  The categories and point structure is as follows:

Originality, Creativity and Design

  • Excellent (4 Points):

    • Work is original and has a definite signature style and point of view of the artist.

  • Good (3 Points):

    • Elements of originality and style.

  • Average (2 Points):

    • Work is original but does not display point of view of the artist.

  • Weak (1 Point):

    • No originality or creativity apparent.

Execution / Demonstrated Skill 

  • Excellent (4 Points):

    • The work is well thought through from start to finish and superior exploration of the subject. 

  • Good (3 Points):

    • Aspects of the work are well thought through. 

  • Average (2 Points):

    • The work is missing major aspects of the content it tries to communicate.

  • Weak (1 Point):

    • The work is not well thought through.

Overall Appeal (Wow Factor)

  • Jurors will use a scale of 1 - 4, with 4 being "WOW! This work has massive appeal." to jury the works based on their own reaction to the work. 

Important Dates In 2023
Important Dates
  •   January 2 - Open for submissions

  •   January 15 - Submissions close midnight

  •   January 16 to 18 - Jurying takes place

  •   January 21 - Artists receives acceptance email

  •   January 30 - Intake 11am - 4pm (Drop-off  Your Work at Show Location)

  •   January 31– Setup

  •   Feb 1 - Award selection

  •   Feb 2 -  7pm - Opening and Announcement of Awards 

  •   Feb 27 - Announcement of People's Choice Award

  •   Feb 27 - Artwork Outtake 11am - 4pm (Pickup Your Work)

Please arrange an appointment to drop-off or pickup your work outside of this schedule. Email to schedule an appointment. 

Considerations Before Submitting Your Art


1.     Read our guidelines on copyright.

2.     Read our guidelines on cultural appropriation.


3.  Fee structure and procedure:

  • There is a non-refundable entry fee of $15 per work when you submit your form.

  • There is a $20 display fee for each accepted work.

  •  If you would like to pay by phone, call Delie on Wednesday or Thursday between 9 and 2 pm at 250-245-1252

  • If you do not have a credit card, you can send a cheque to:

                                    Arts Council of Ladysmith and District

                                    PO Box 2370,

                                    Ladysmith, BC

                                    V9G 1B8


  •  If you would like to pay fees by e-transfer, please contact Delie to set up for this



      Payment Confirmation:

  • You will receive confirmation of your entry payment fee after the payment is received and we have added you to our registration list.

  • Once your payment is confirmed, you will receive an email with a link to complete your submission on


4.  Submissions must be complete before January 15 at midnight.


5.  Jurying will be done online, but adjudicating pieces for prizes will be conducted in person.


6.  Once the jury has selected the accepted show pieces, you will be notified by email whether   

     you pieces were successful or not.

Contact Us
Contact us
Ready to Submit
Ready to Submit ?
Fine Art Show 2023 Submission Registration
Fine Art Show 2023 Submission Registration
Registration is Open Jan 2-15, 2023
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