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Ladysmith Gallery Boutique Application Terms & Conditions 

last updated on April 6, 2026

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Ladysmith Gallery 

32 High Street, Ladysmith

Email gallery@ladysmitharts.ca with any questions. 

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Application Process​

• Applications must be submitted online with the form below.

• Applications will be accepted year round but reviewed by the boutique committee. All applicants will be contacted with information about the next steps. If you have not heard from us in 5 business days please contact us.

• *NEW - Only artworks included in your approved application will be accepted. If you wish to introduce new or different work that was not part of your original approved submission, a new application must be submitted and approved prior to bringing in those items. 

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The Artwork 

• Originality: Your artwork must be entirely your own creation, without any direct copying of others' original or printed work. If using photographs as references, they should either be taken by you or provided by an amateur photographer with their clear consent. Stock images can only be used for anatomical study, and they should play a minor role in your overall artwork.

• Respect for Indigenous Art: Art inspired by cultural motifs or designs can only be submitted by individuals who are part of the represented culture. We honor the rights of Indigenous peoples to own and govern their heritage and art.

• Availability for Sale: All submitted artworks must be available for purchase.

• No Scented Products: Due to canvas sensitivity, we cannot accept any scented products.

• Display Requirements: Artworks should either be freestanding or include an appropriate stand or hanging mechanism.

• Size Limit: Miniature original art, whether on canvas or framed, should be capable of standing upright without additional support and should not exceed H 6 inches x W 6 inches, including any frames. Artwork not on canvas should stay within the previous size restrictions, some exceptions can be made depending on space. 

• Material Standards: We only accept items with artistic aesthetics. Items made from unmodified pre-purchased or salvaged materials, which lack significant transformation, will not be accepted.

• Quantity Notification: Artists will be informed of the allowed quantity of submissions due to space limitations.

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Intake and Installation Process

The gallery is managed by a combination of staff and volunteers who maintain inventory, promote exhibitions, display work, process sales, and maintain financial records and activities. Exhibitors will respect the decisions made by staff and volunteers. ​

• Artists will be contacted by the boutique coordinator once approved

• Artists must make an appointment to bring in work with the boutique coordinator - no exceptions.

• Inventory Sheet: Artists need to fill out an inventory sheet for each item they are bringing in.

• Labeling: Please label your small artworks with your membership number, name and price according to your inventory sheet.

• Works must arrive at the gallery ready for installation. It is up to the artist to make sure they provide the necessary stands etc. for their work. The boutique coordinator reserves the right to return works to the artist if it does not meet the necessary requirements for display. 

• Approval of your online application does not guarantee final acceptance of your work. All items must closely reflect the quality, craftsmanship, and presentation shown in your submitted images. The Boutique Coordinator reserves the right to assess work in person and may decline any work that do not meet the approved standard. ​

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Artwork Pickup​

• Works will be reviewed every 3 months by the boutique coordinator and gallery manager 

• Artists will be contacted by the boutique coordinator to arrange a time to pick up unsold artworks

  • If we are unable to contact you after a week, the work will be put in gallery storage or brought to our ACLD office, and all ACLD responsibility to the artist, as to the contents, number and condition of the items will cease.

  • Any remaining work after a second pick up reminder will become the property of the gallery after 90 days. Costs associated with delivery and pick up are the responsibility of the artisan/artist. 

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Sales, Commission and Taxes

• The ACLD will retain a commission on all sales. The commission structure is  30% ACLD /70% Artist.

• Sales will include any applicable taxes the ACLD is required to remit. Any other taxes will be the responsibility of the artist. 

• The gallery does not provide exchanges or refunds to customers for the sale of artwork.

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Artist Payment for Sales

• Payouts for sales are made at the end of each month.  We will be doing all payments by direct deposit into your account, to facilitate this please furnish us with a void cheque.

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Insurance and Liability

• Artists exhibiting their work at the ACLD gallery do so at their own risk. While the ACLD does use a building security system, works are not insured under the ACLD. It is strongly advised that artists carry their own insurance.

• The ACLD gallery makes every effort to ensure that theft and damages do not occur. However, should any loss or damage occur, the artist/artisan understands and accepts the full risk of loss or damage to articles placed on consignment. Damaged items will be returned to the artisan. 

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Income Documentation and Requirements

• The Arts Council of Ladysmith and District is required by the Government to issue T4A slips for all sales payouts to artists if the yearly total is $500 or greater.  Social Insurance Numbers must be provided by artists if a T4A is required to be issued.