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Exhibition Submission Form

Welcome to our Exhibition submission page. Please make sure to read all our guidelines and watch our video tutorial  to help make your submissions. 

Submission Guidelines - Please Read

All Arts Council of Ladysmith & District (ACLD) members are eligible to contribute to our shows. Up to 3 works per person may be included per show. Please fill out the form below for each show you wish to apply to. Check back as new shows are added. Gallery shows are for usually for 3-weeks and online shows will remain online for a period of 3 months. Please use the following form for both In-Gallery (in person) exhibition submissions as well as online show submissions. 

Photo Requirements
Photo(s) should be 500 kb, 1500 to 2500 pixels wide
Photo(s) should be saved as a .JPG
Please save the photo(s) as title_artistname_membernumber

The Ladysmith Waterfront Gallery respects the cultural rights of First Nations and asks that artists' work be culturally appropriate in its content.


Commission and Taxes

Please note the ACLD will retain a 40% commission on all sales. Sales will include 7% PST. If you are required to remit other taxes besides PST, that will be the responsibility of the artist. Should a member sell a piece privately, ACLD must be notified immediately so the image can be removed from the virtual gallery or marked as sold. Honour rules about commission to the gallery for private sales apply during the three-month term when the work is online. The ACLD will expect commission on privately made sales in the following commission-structure: 40% during the first month, 30% during the second month and 20% during the third month. Commission will always be 40% if the ACLD processes the sale.  

Payment to Artists

Artist who have sold works are paid monthly, in the month following the sale. Payments to artists are made when accumulated sales reach $50 or more, or by the end of the calendar year. Payout are done by email transfer or cheque. Cheques that are not picked up within 3 months will be considered a donation to the ACLD. If a cheque is picked up but has not been deposited within 6 months, the stale-dated cheque will not be reissued, and the amount will be considered a donation. If you lose your cheque, please contact the ACLD before the 6-month deadline to have it reissued.

Income Document

The Arts Council of Ladysmith and District is required by the Government to issue T4A slips for all sales payouts to artists if the yearly total is $500 or greater. Social Insurance Numbers must be provided by artists if a T4A is required.

If you have any questions please email us at

To submit online please go to form:

To submit in person at the gallery please print the form below:

Upcoming Shows: 

Thank you for your submission

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