Private Event Coordinator

Location: ACLD office, some from home possible

 Our buildings are available for private functions. The gallery is available for up to 11 private gallery shows of a week long. The Gallery is also available after hours for functions, and depending on the function during open hours. Spaces such as the classroom, and the print room can also be rented. This is a service to the community as well as a marketing tool for the ACLD to showcase especially the gallery as well as a source of funding.

 This position includes but are not limited to the following:

·        Work with the marketing team to market space rental

·        Meet with prospective renters

·        Develop a renter package that will optimize rentals

·        Administer contracts for renters

·        Keep schedule for each space

·        Report to board

·        Be present at events if after hours.

·        Follow the procedures for private events.


To ensure the person in this position will be successful the candidate must love working with people and has the ability to engage successfully with customers. Excellent communication, especially listening skills. Familiarity with MS Office / Google docs for scheduling and other documentation. Great organizational skills. Some sales and/or business experience.


Board reporting  (once a month 2 hours)
Meeting with prospective renters – as needed a couple of hours
Develop a renter’s package- once with occasional updates 1
Liaison with marketing team– 1 hour as needed
Scheduling – 1 hour per month
Attending events if after hours – as needed

Training will be provided as needed. A general orientation about the work of the ACLD will be provided.


If you enjoy scheduling and meeting with customers, this is the ideal job for you! Become part of our great team and build on our success.